In the world of office automation, copiers and printers are essential tools. However, because they can be expensive, businesses often wonder whether it's better to buy, lease, or opt for a printer on rent. This guide will explain the differences between these options in simple terms, helping you decide what's best for your business in the UAE.
Choosing a printer on rent can be a smart solution, especially for short-term needs or to avoid the upfront cost of purchasing.
PrintMPS Renting gives you access to the latest models without long-term commitments, ensuring you always have reliable equipment. Whether you need a printer on rent for a few days or several months, renting can provide flexibility and cost savings.
Cost Considerations
Purchasing a copier/printer entails a one-time investment, which may prove financially burdensome, particularly for cash-strapped startups or companies with limited cash flow. In contrast, leasing or renting offers a more financially feasible approach, as it circumvents the need for a substantial upfront payment, opting instead for fixed monthly installments. This preserves working capital and grants flexibility in choosing the arrangement's duration.
Long term vs Short term Perspective
Leasing or renting typically spans 3 to 5 years, with longer tenures translating to lower monthly costs, suitable for high utilization rates. Conversely, short-term agreements, spanning a few months to a year, cater to businesses with uncertain outlooks or lower usage rates, offering flexibility without the commitment of ownership.
Maintenance Services
Maintenance is a crucial aspect of copier/printer ownership. While purchasing or leasing may necessitate separate maintenance contracts, renting often includes comprehensive maintenance services, covering labor, spare parts, and consumables. This all-inclusive approach makes renting an attractive proposition, ensuring optimal functionality without additional expenses.
Introducing Managed Print Services (MPS)
Managed Print Services streamline printing operations by overseeing hardware, maintenance, and toner management. Providers like PrintMPS offer a comprehensive package, including proactive monitoring, automatic toner replenishment, and rapid issue resolution. MPS not only simplifies management but also enhances cost-effectiveness and operational efficiency.
Conclusion:
When deciding whether to buy, lease, or rent a printer or copier, it often comes down to your budget and specific needs. Renting a printer is usually the most affordable option and includes maintenance services. Choosing Managed Print Services (MPS) can further enhance efficiency and convenience. At Adventus, we offer customized MPS packages to meet various business needs, ensuring smooth and efficient print management.
By renting a printer from us, you can benefit from cost savings and reliable service, making it an ideal solution for many businesses.
-- Team PrintMPS